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Executive Assistant (Washington, DC)

Voices for Progress is a young and progressive advocacy organization building a counterweight to the armies of wealthy people and corporations who seek policies serving their own narrow financial self-interest. A project of the Tides Center, Voices for Progress has enlisted hundreds of philanthropists, political donors and business leaders nationwide. Our members and staff meet with elected officials throughout the year to fight against climate change and poverty, to end big money’s dominance of elections, and to win great public investments in education and economic opportunity.

Voices for Progress has an immediate opening for an Executive Assistant to join our team of enthusiastic and talented individuals working to make a difference. Voices for Progress values diversity and is invested in building a team of differing backgrounds and voices. The Executive Assistant will work closely with the President and National Director to oversee the President’s schedule and maintain the organization’s office operations. This position will also assist the Membership & Development team in preparing for recruitment trips and meetings, and will assist the Policy team leading up to advocacy events. This non-exempt position reports to the President and National Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Establishes and maintains effective working relationships with internal and external partners, co-workers and peers, while maintaining the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines.
  • Maintains President’s appointment schedule by planning and scheduling meetings, conferences, and teleconferences.
  • Conserves President’s time by reading, researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Coordinates travel arrangements including local and national travel; monitors travel logistics and prepares travel itineraries.
  • Prepares necessary briefing documents and recruitment packets for President’s meetings and travel.
  • Processes organization’s invoices, reimbursements, and monthly business expenses in a timely manner.
  • Completes monthly expense statements for Executive Staff.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
  • Welcomes guests by greeting them, in person or on the telephone; answering or directing inquiries.
  • Ensures operation of equipment by completing preventive maintenance requirements; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Maintains organization’s database by developing and utilizing filing and retrieval systems.
  • Aides in the planning and execution of webinars, workshops, and advocacy fly-ins by scheduling, organizing, and assisting in facilitating events.
  • Distributes letters and other materials to Capitol Hill offices.
  • Assists with operations of a non-connected PAC that currently contracts with Voices for Progress

EDUCATION AND EXPERIENCE

  • College degree or equivalent work-related experience
  • Well-organized, and able to track and appropriately prioritize multiple projects.
  • Strong writing, research, communication and interpersonal skills.
  • Impeccable attention to detail and strong proof reading skills.
  • Well-informed and up to date on current events and politics. Interest in policy issues a plus.
  • Strong time management skills, able to compile research and write briefings quickly to meet tight, fast-moving deadlines.
  • Experience managing a busy schedule is preferred.
  • Can work both independently and in collaboration with others.
  • Creative thinker who is always willing to take on new challenges.
  • Proficient with Microsoft Office, and Google Office; Salesforce and Adobe experience a plus.

SALARY AND BENEFITS:

  • The salary for the position is $35,000
  • Voices for progress provides excellent benefits, including a 401K, full medical, dental, vision and life insurance (Eligible on the 1st of the month after 30 days of employment).

To Apply

Please send a cover letter, resume, writing sample (2-5 pages), and answers to the questions below to: voicesforprogressjobs@gmail.com with “Executive Assistant” in the subject line.

Executive Assistant Questionnaire

  1. Your daytime and evening numbers, and the best time to reach you by phone.
  2. Aside from the Voices for Progress website, where did you see this job listing?

Voices for Progress is an “at-will” and equal opportunity employer. Applicants and employees shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, mental or physical disability, sexual orientation, gender identity (including gender expression), color, marital status, veteran status, medical condition, or any other classification protected by federal, state, or local law or ordinance. Voices for Progress seeks a diverse applicant pool and encourages applicants from all backgrounds to apply. Persons of color are strongly encouraged to apply.

California State Policy Manager

Voices for Progress Education Fund (V4PEF), and its sister organization, Voices For Progress (V4P), are young, growing, progressive national advocacy organizations that are building a counterweight to the campaign contributors and corporations who seek policies serving their own narrow financial self-interest. A 501(c)(3) project of the Tides Center, V4PEF, and V4P, a 501(c)(4) project of The Advocacy Fund, have enlisted hundreds of philanthropists, political donors and business leaders nationwide as members. Our members and staff advocate to elected officials to fight against climate change and economic inequality; to strengthen our democracy through campaign finance reform and voting protections; and on other social justice issues when threats or opportunities make it important to do so. For example, in 2017, additional advocacy will likely focus on criminal justice reform, healthcare, and immigration.

 

V4PEF seeks a full-time California State Policy Manager to lead its California State policy work in all areas, ensure that its CA members maximize their impact in Sacramento policy debates, and contribute to other organizational priorities that arise. This position will report to the California State Director and is assisted by the California State Associate, both located in Los Angeles. This position is located in Sacramento. V4PEF is open to applicants based in the Bay Area or other locations if willing to commute to Sacramento as much as 4 days per week when needed without reimbursement of travel costs. The California State Policy Manager is a full-time staffer of V4PEF, and will perform similar tasks on behalf of V4P as needed.

ESSENTIAL DUTIES & RESPONSIBILITIES:

  • Develop, recommend, and implement advocacy priorities and strategies for policies to prevent climate change; reduce poverty and economic inequality; strengthen democracy through campaign finance reform and voting protections; advance social justice (e.g. criminal justice reform, healthcare, immigration); and other key priorities
  • Conduct substantive research, and prepare issue briefs, factsheets, talking points and policy analyses to guide the organization’s priorities and to prepare our members for advocacy meetings with elected and appointed officials and their staff
  • Monitor state legislative and administrative policy developments
  • Participate in coalitions and build relationships with other organizations working on progressive policy issues, State elected and appointed officials, and staff
  • Review and advise on coalition sign-on letters and work with the CA State Associate to draft member sign-on letters
  • Offer testimony before legislative committees
  • With assistance from CA staff, execute briefings, fly-ins, conference calls, webinars, advocacy days at the Capitol, and related events for members, including leading meetings directly with elected officials
  • Draft communications and reports to keep members and funders apprised of policy developments and to encourage their participation in advocacy and funding thereof
  • Participate in candidate interviews, conduct related research, and otherwise advise and staff V4P’s State PAC and V4P’s other partisan efforts
  • Occasional travel required within California and to Washington, D.C. 

QUALIFICATIONS:

  • Relevant college degree or equivalent work-related experience required
  • Minimum 3 years (more preferred) of experience working on California State public policy, either in the government or nongovernmental organizations working to formulate or influence policy
  • Ability to quickly jump into a new policy area and begin effectively advocating
  • Working knowledge of the current policy debates across as many as possible of the myriad issues V4PEF focuses on
  • Strong knowledge of legislative processes in the CA State legislature, and good judgment on legislative strategy
  • Major plus: experience working with and ongoing relationships with Sacramento nongovernment organizations, interest groups, and legislative and executive branch staff
  • Able to explain complex policy and legislative information in a clear, simple, concise and motivating manner
  • Passion for improving economic opportunity for all, fighting to protect the world against climate change, strengthening our democracy, and advancing social justice
  • Strong policy research skills
  • Excellent oral communication and writing skills
  • Self-starter, able to initiate and juggle multiple projects and work independently and with colleagues in other cities

SALARY AND BENEFITS:

Voices For Progress Education Fund provides excellent benefits, including a 403(b), full medical, dental, vision and life insurance (Eligible on the 1st of the month after 30 days of employment). Salary is commensurate with experience.

To Apply

Please send a cover letter, resume, relevant writing sample (2-5 pages, non-academic), and answers to the questions below to: voicesforprogressjobs@gmail.com with “California State Policy Manager” in the subject line. The cover letter should address how your experience prepares you for this position specifically and why you are drawn to this position.

California State Policy Manager Questionnaire

  1. Your daytime and evening numbers, and the best time to reach you by phone.
  2. Aside from the Voices for Progress website, where did you see this job listing?

 

Voices for Progress Education Fund is an “at-will” and equal opportunity employer. Applicants and employees shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, mental or physical disability, sexual orientation, gender identity (including pregnancy and gender expression), color, marital status, veteran status, medical condition, or any other classification protected by federal, state, or local law or ordinance. Reasonable accommodation will be made so that qualified applicants with one or more disabilities may participate in the application process. Women and people of color strongly encouraged to apply.

PHYSICAL DEMANDS: The employee is required to sit and use their hands and fingers, to handle and to manipulate keys on a keyboard. The employee may be required to sit or stand for an extended period of time. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, or crouch. Work is sometimes sedentary in the office, but also requires days spent in the Capitol frequently walking and standing for much of the day. The employee is required to travel in the state of California by air, train, car, public transportation, or by foot. Occasional travel required to Washington, D.C.

WORK ENVIRONMENT: General office environment. Work is often performed within an office environment, with standard office equipment available. Frequently work is performed on the go in the Capitol and surrounding buildings. The noise level in the work environment is usually quiet. The employee is usually subject to inside environmental conditions with frequent walks between buildings. No hazardous or other unpleasant conditions caused by dust or other possible hazards. Office access is through elevators. Office space has a mix of private and common offices with wide aisles between.