Voices for Progress is hiring in Washington D.C.!

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DIRECTOR OF HR, FINANCE, AND ADMINISTRATION (Washington, D.C.)

POSITION SUMMARY: Voices for Progress seeks an experienced and highly-organized professional with a history of leading teams, managing organizational budgets, and cultivating a positive and efficient workplace to join its senior leadership team and serve as the Director of HR, Finance, and Administration. Reporting to the President, this position will lead the organization’s human resources and finance functions from planning through implementation. This position will also oversee the day-to-day administrative operations of the organization. Voices for Progress is a community of hundreds of business owners, entrepreneurs, philanthropists, and other prominent leaders who are dedicated to advocating to protect our climate; ensure equality and expand opportunity; and strengthen representative democracy.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Human Resources

  • Develop and implement the overall human resources strategy, ensuring compliance with applicable labor laws for staff based in Washington, D.C. and California, in consultation with outside counsel.
  • Work with supervisors to ensure employees receive fair compensation and appropriate professional development opportunities and grow in their positions as appropriate.
  • Oversee performance management activities including ongoing feedback, documentation of performance issues, annual performance evaluations, and performance improvement plans.
  • Work closely with supervisors when performance issues arise, ensuring they are addressed in a timely manner, and when needed, facilitate smooth termination processes.
  • Serve as the HR contact for employees and provide support by resolving conflicts between employees and helping maintain employee morale.
  • Oversee the organization’s employee and intern recruitment and hiring process, ensuring diverse applicant pools and competitive salaries.
  • Manage general organizational onboarding and orientation for new employees.
  • Oversee employee events such as the annual retreat, social events, and group activities.
  • Oversee payroll and benefits selection process and administration with external providers.
  • Work with the rest of the senior staff team to shape organizational culture. Manage up when necessary.In coordination with external accountants, provide financial reporting and manage audits for funders and regulators, as well as watchdog organizations.

Finance

  • Oversee and implement analysis of all financial activities, including cash flow projections, analysis of operating and reserve fund balances and projections, costs of various organizational functions, and long-range financial planning.
  • Develop and manage the organizational budget and ensure that necessary budgetary systems and processes are created and maintained and that spending tracks with budgets and projections.
  • Ensure organization complies with use of funds and other financial legal requirements applicable to a non-profit organization of this type operating in these jurisdictions, in consultation with outside counsel.
  • Act as the liaison to the Board Finance Committee and report on organizational finances at Board meetings.
  • Oversee processing of contributions received, payments made to creditors, and expense tracking with external accounting operation. Ensure donor use of funds requirements are adhered to.
  • In coordination with external accountants, provide financial reporting and manage audits for funders and regulators, as well as watchdog organizations.

Administration

  • Manage relationships with consultants and other external vendors in all areas of the organization, including organizational branded materials. Coordinate process of contracting with external entities in consultation with outside counsel.
  • Supervise administrative operations of three offices (Washington, D.C., Los Angeles, CA and Sacramento, CA), including utilities, office supplies, office moves when needed, etc.
  • In coordination with consultants, manage technology strategy, including selecting and upgrading hardware and software as needed, developing security policies, administering website, and ensuring that best practices are utilized.
  • In consultation with outside counsel, ensure organization complies with regulatory and legal requirements regarding lobbying activities, fundraising, etc., and that legal needs of organization are met.

Organizational Management

  • Collaborate with senior staff of other departments on V4P organizational management.
  • Supervise HR, Finance, and Administrative Associate, who plays a key role in implementing many of the objectives outlined above

EDUCATION AND EXPERIENCE:

  • College degree or relevant experience in lieu of a degree. Advanced degree may substitute for experience.
  • SHRM-SCP or SPHR Certification preferred.
  • Working knowledge of Washington, D.C., California, and federal labor law and legal requirements for 501(c)(3) and 501(c)(4) organizations preferred.
  • At least six years experience in human resources, financial management, or related areas.
  • Experience in finance related to budget planning, spending tracking and financial management in the non-profit sector.
  • Demonstrated ability to manage multiple large projects/priorities.
  • A minimum of two years experience managing employees.
  • Demonstrated leadership experience.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Great attention to detail; able to communicate complex issues clearly.
  • Understanding of employee relations and a keen eye for issues among employees.
  • A successful track record in setting priorities; keen analytic, organization and problem-solving skills, which support and enable sound decision-making.
  • Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
  • Very strong computer skills, and willingness to learn new software and computer skills as needed. Competency with Microsoft Office and Google Suite required.
  • Proactive, quick learner, and takes initiative on projects aligned with progressive values.
  • A team player who collaborates well with others.

COMPENSATION:

  • Excellent benefits, including full medical, dental, vision and life insurance.
  • 13 federal holidays and one floating holiday per year.
  • Generous vacation and sick leave policy.
  • Retirement savings account with employer contributions immediately.
  • Pre-tax public transit/parking, health savings flexible spending account options.
  • Salary commensurate with experience.

TO APPLY: Please submit to voicesforprogressjobs@gmail.com a resume, salary requirements and a 1-page cover letter that details your HR, finance, administrative and leadership experience. Include “Director of HR, Finance and Administration” in the subject line and indicate where you saw the job posting in the text of the email.

Voices for Progress Education Fund, a project of Tides Center, is an “at-will” and equal opportunity employer. Applicants and employees shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, mental or physical disability, sexual orientation, gender (including pregnancy and gender expression) identity, color, marital status, veteran status, medical condition, or any other classification protected by federal, state, or local law or ordinance.

FEDERAL PROGRAM MANAGER (Washington, D.C.)

POSITION SUMMARY: Voices for Progress seeks a passionate and detail-oriented individual who has experience advocating on democracy issues to join the Voices for Progress team as a Federal Program Manager. Voices for Progress (V4P) is a community of hundreds of business owners, entrepreneurs, philanthropists, and other prominent leaders who are dedicated to advocating to protect our climate; ensure equality and expand opportunity; and strengthen representative democracy. The Federal Program Manager, Strengthening Representative Democracy will lead the organization’s federal policy work focused on strengthening representative democracy, one of three core issue areas, and they will support work on other policy areas as necessary. The position will include writing and outreach to officials that advances strategies to achieve V4P’s legislative and regulatory agenda at the federal level. This is not an entry level position.

ESSENTIAL DUTIES AND RESPONSIBILITIES:            

  • Manage V4P’s Strengthening Representative Democracy federal legislative program.
  • Track federal legislative and policy developments and recommend and implement federal advocacy strategies on a range of policies, including policies that strengthen our democracy by protecting and expanding voting rights; fighting political corruption; improving ethics and oversight; creating a fair judiciary; increasing government responsiveness and accountability; and fixing our campaign finance system.
  • Draft materials such as issue briefs and talking points to aid in V4P members’ federal advocacy.
  • Attend and represent V4P’s federal policy positions at staff meetings on Capitol Hill, at federal agencies, and at the White House.
  • Contribute to the success of the biannual Federal Advocacy Summit by writing issue briefs and talking points; managing deadlines and the completion of documents; educating members for federal advocacy and facilitating meetings with elected and appointed officials and their staff.
  • Develop, manage, and evaluate long-term federal policy advocacy campaigns in the democracy program area.
  • Recommend congressional targets for activations in the democracy program area.
  • Suggest, plan, and manage webinars related to the federal democracy program area.
  • Assist with federal political programming as needed.
  • General office and administrative management tasks that come as part of being a member of a small organization.

RESPONSIBILITIES:    

  • College degree or relevant experience in lieu of a degree.
  • Experience working on public policy, either in Congress, the federal government, or in a nongovernmental organization/nonprofit preferred.
  • At least 4 years of experience in a related field. An advanced degree may substitute for experience.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Policy knowledge and/or experience in democracy and government reform issues.
  • Knowledge of federal policymaking and working with Congress, as well as some established relationships with either policymakers, advocates, and/or community leaders across the progressive landscape.
  • Understanding of the interaction of politics and policy.
  • Understanding of or experience with Congressional procedure.
  • Excellent oral communication and writing skills.
  • Experience in building relationships with external partners and cultivating collaboration.
  • Able to work both independently and in collaboration with others.
  • Self-starter, able to initiate and juggle multiple projects.
  • Able to explain complex policy and legislative information in a clear, simple, and concise written product.
  • Able to size up the political dynamics of an issue; understand the concerns of different constituencies and how to motivate members to engage in the policy process.

COMPENSATION:

  • Excellent benefits, including full medical, dental, vision and life insurance.
  • 13 federal holidays and one floating holiday per year.
  • Generous vacation and sick leave policy.
  • Retirement savings account with employer contributions immediately.
  • Pre-tax public transit/parking, health savings flexible spending account options.
  • Salary commensurate with experience.

TO APPLY: Please submit to voicesforprogressjobs@gmail.com a resume, writing sample, references and a 1-page cover letter that answers the following questions: Why are you interested in working at Voices for Progress, and what are your qualifications? What are your interests in politics and/or progressive policy? Include “Federal Program Manager” in the subject line and indicate where you saw the job posting in the text of the email.

Voices for Progress Education Fund, a project of Tides Center, is an “at-will” and equal opportunity employer. Applicants and employees shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, mental or physical disability, sexual orientation, gender (including pregnancy and gender expression) identity, color, marital status, veteran status, medical condition, or any other classification protected by federal, state, or local law or ordinance.

FINANCE, HR, AND ADMINISTRATIVE ASSOCIATE (Washington, D.C.)

POSITION SUMMARY: Voices for Progress is looking for an incredibly organized, detail-oriented and mission-driven individual to join the V4P operations team as the Finance, HR, and Administrative Associate. This position will assist with finance and human resources functions for the organization, as well as handling office management and other administrative functions for V4P locations. This position will also provide administrative support to the V4P President. Voices for Progress (V4P) is a community of hundreds of business owners, entrepreneurs, philanthropists, and other prominent leaders who are dedicated to advocating to protect our climate; ensure equality and expand opportunity; and strengthen representative democracy. This position reports to the Director of HR, Finance, and Administration.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 
At the direction of the Director of HR, Finance and Administration

Finance

  • Assist the Director of HR, Finance and Administration with finance work such as generating revenue/expense reports, creation of the annual organizational budget, providing materials for audits, etc.
  • Receive and track contributions, ensuring they arrive to the organization’s fiscal sponsor for processing.
  • Communicate with fiscal sponsor when Membership and Development staff have questions regarding contributions received or need information for grant reports or related items.
  • Process invoices and staff reimbursements in conjunction with organization’s fiscal sponsor to ensure they are paid on time.

Human Resources

  • Coordinate recruitment of new employees and interns by facilitating approval of job description, posting jobs online, disseminating to allies, representing organization at recruitment fairs as needed, etc.
  • Help identify appropriate trainings for staff; act as liaison to trainer and manage logistics of internal employee trainings.
  • Support supervisors in onboarding new staff, and conduct orientation for new staff on HR, administrative, and other organization-wide processes.
  • Liaise with fiscal sponsor on staff questions and adjustments regarding benefits and payroll.
  • Participate in the Employee Engagement Committee and coordinate the planning for staff activities such as the staff retreat, staff social events, acknowledgement of staff anniversaries, and other forms of employee engagement.

Administration and Operations

  • Participate in the planning of organizational advocacy events by coordinating supplies and logistics, including with external contractors. Assist Director of HR, Finance, and Administration with other external contractor relations.
  • Facilitate organization’s technology strategy, including liaising with external IT consultant when staff have IT concerns, research software/hardware options, maintain email system, etc.
  • Coordinate the review and signing of all contracts by organization’s fiscal sponsor, and reporting of staff time spent on lobbying and political activities to fiscal sponsor.
  • Maintain office operations by managing office supplies, file retention, and the appearance of the national office. Play key role in office relocations. Support similar needs in other V4P locations. Staff the reception desk when scheduled; answer the main office phone and greet visitors.
  • Coordinate scheduling for specified activities, such as reception coverage, kitchen maintenance, weekly staff meeting, other items as needed, etc.
  • Support Board of Directors by scheduling meetings; coordinating the compilation of materials for meetings; managing all logistical aspects of the meetings, and taking meeting minutes.

Administrative Support

  • Compile and submit expense reports and time tracking reports for designated staff.
  • Coordinate the calendar of the V4P President by scheduling meetings and coordinating needed materials or other arrangements for meetings.
  • Plan travel not related to Membership & Development for the V4P President by booking flights, hotels, rental cars, meeting locations, and any other necessary accommodations during trips.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Responsible, flexible, hard-working, ethical and committed to the organization’s mission.
  • Excellent attention to detail and organizational abilities.
  • Professional demeanor and good interpersonal skills.
  • Excellent problem-solver who goes above and beyond to find solutions.
  • Proactive, quick learner, and takes initiative on projects.
  • Very strong computer skills, and willingness to learn new software as needed.
  • A team player who collaborates well with others and can be flexible about urgent assignments.
  • Interest in current events, politics, and progressive policy issues.

COMPENSATION:

  • Excellent benefits, including full medical, dental, vision and life insurance.
  • 13 federal holidays and one floating holiday per year.
  • Generous vacation and sick leave policy.
  • Retirement savings account with employer contributions immediately.
  • Pre-tax public transit/parking, health savings flexible spending account options.
  • Salary commensurate with experience.

TO APPLY: Please submit to voicesforprogressjobs@gmail.com a resume, writing sample, and a 1-page cover letter that details your qualifications and experience. Include “HR, Finance, and Administrative Associate” in the subject line and indicate where you saw the job posting in the text of the email.

Voices for Progress Education Fund, a project of Tides Center, is an “at-will” and equal opportunity employer. Applicants and employees shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, mental or physical disability, sexual orientation, gender (including pregnancy and gender expression) identity, color, marital status, veteran status, medical condition, or any other classification protected by federal, state, or local law or ordinance.